Sorry this is so long, but I was caught off guard by this issue.
We're having a problem with timekeeping and payroll.
Background: small company, manufacturing/assembly, 5-6 employees mostly low wage labor, somewhat informal and flexible work environment (which will have to change, apparently).
A couple of new employees, one only hired a week ago, suddenly noticed that when the time clock added up the 2-3 minutes they were early punching in or out at the start of the shift and lunch time, they went over 40 hours. Two minutes on each punch x 4 punches per day = 8 minutes x 5 days = 40 minutes. They said they had to be paid overtime, or allowed to leave early. They know they are supposed to work from 7:30 to 4:00 with a 30 minute unpaid lunch and two paid breaks.
When we told them it didn't work this way and that overtime had to be authorized in advance, one of them, the new guy, dug his heels in and said it was the law. this is the same guy who leaves the work area to use the bathroom ten minutes before break, then comes back and goes on break.
I looked everywhere on the CT DOL website and online for articles and posts, but all I found was that employees have to be paid for every minute they work, and if it goes over 40 it's overtime (which I knew). I also read that the only way to deal with this is to have a policy that states that early and late punches are not allowed and would result in disciplinary action. Honestly, I have NEVER seen anyone expect to be paid for those couple of minutes in my life.
Anyway, I checked the manual for our time clock, and found I could program it to allow a "grace period" of 2 minutes before punching in and 3 minutes after punching out. It would show the exact time of the punch, but would calculate the running total based on rounding up or down to the nearest 5 minute mark. I made the changes and am looking forward to seeing all of those happy faces on Monday morning.
Is this legal? I want to explain it to them in a way that doesn't cause any confusion or bad feelings.
I'm guessing there is nothing you can do about the excessive bathroom trips? Honestly, if he has to go, he has to go, but minutes before break time? Every time?
Thanks
Saypoint
We're having a problem with timekeeping and payroll.
Background: small company, manufacturing/assembly, 5-6 employees mostly low wage labor, somewhat informal and flexible work environment (which will have to change, apparently).
A couple of new employees, one only hired a week ago, suddenly noticed that when the time clock added up the 2-3 minutes they were early punching in or out at the start of the shift and lunch time, they went over 40 hours. Two minutes on each punch x 4 punches per day = 8 minutes x 5 days = 40 minutes. They said they had to be paid overtime, or allowed to leave early. They know they are supposed to work from 7:30 to 4:00 with a 30 minute unpaid lunch and two paid breaks.
When we told them it didn't work this way and that overtime had to be authorized in advance, one of them, the new guy, dug his heels in and said it was the law. this is the same guy who leaves the work area to use the bathroom ten minutes before break, then comes back and goes on break.
I looked everywhere on the CT DOL website and online for articles and posts, but all I found was that employees have to be paid for every minute they work, and if it goes over 40 it's overtime (which I knew). I also read that the only way to deal with this is to have a policy that states that early and late punches are not allowed and would result in disciplinary action. Honestly, I have NEVER seen anyone expect to be paid for those couple of minutes in my life.
Anyway, I checked the manual for our time clock, and found I could program it to allow a "grace period" of 2 minutes before punching in and 3 minutes after punching out. It would show the exact time of the punch, but would calculate the running total based on rounding up or down to the nearest 5 minute mark. I made the changes and am looking forward to seeing all of those happy faces on Monday morning.
Is this legal? I want to explain it to them in a way that doesn't cause any confusion or bad feelings.
I'm guessing there is nothing you can do about the excessive bathroom trips? Honestly, if he has to go, he has to go, but minutes before break time? Every time?
Thanks
Saypoint
via Small-Business-Forum.net http://www.small-business-forum.net/legal-hr/9777-time-clock-issues-overtime.html
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